Accepted Mentors

Create Your Onboarding Account

Start here before you complete pre-employment steps, trainings, paperwork, and scheduling. Once your account is created, you will move through one onboarding step at a time.

Set Up Your Profile

This keeps your checklist progress tied to your onboarding profile on this device.

First Name

Last Name

Phone

Target Start Date

University

Sport

For now, this portal saves progress in this browser. Your coordinator will still confirm final pre-employment documents.

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Pre Employment

Start pre-employment background and health steps early. Live Scan results can take roughly three weeks, and TB skin tests usually require a second visit 48-72 hours later.

Print Live Scan Form Find Live Scan

Live Scan

Find a DOJ Live Scan location in your county.
Bring the printed Live Scan form and valid, unexpired photo ID.
Ask for DOJ and FBI clearance. The ORI number is AZ398.
Expected fees: State CORI $32, Federal CORI $17, plus a rolling fee that varies by location.
Save your receipt for reimbursement.

TB Test

Complete a TB skin test before site placement.
The skin test usually requires two visits, 48-72 hours apart.
We recommend using your university or student health clinic first. A local clinic is fine as a backup unless your coordinator gives different instructions.
If you passed a TB test within the last year, ask your coordinator if that result can be used.
Save your test result and receipt for review and reimbursement.

Download and print the Live Scan formBring the printed form to your Live Scan appointment. Complete Live ScanMark this after your appointment. Offseason still has to verify the background clearance before paid training opens. Complete TB testComplete both visits if a skin test is used. Save the result and receipt for review. Background clearance approvedOnly Offseason can mark this complete. This unlocks paid trainings. TB result acceptedOffseason confirms your TB result is complete and valid for site placement.

Reimbursement: Bring Live Scan and TB receipts to Orientation with your employment documents.

Paid training timing: Paid trainings unlock after clearance because Offseason pays for this training time.

Employment Documents

Download and print the employment packet early, then bring the completed documents to your in-person Orientation meeting after your certifications are complete.

Bring to Orientation: Signed employment forms, I-9 identity documents, direct deposit information, offer letter, policy acknowledgment, mandated reporter acknowledgment, and any available receipts or proof.

W-4 DE 4 I-9 Direct Deposit Coming Soon Offer Letter Coming Soon Policy Acknowledgment Coming Soon Mandated Reporter Acknowledgment Coming Soon

Download and print employment formsPrepare W-4, DE 4, I-9, direct deposit, offer letter, policy acknowledgment, and mandated reporter acknowledgment. Bring identity documents for I-9 verification. Employment documents collectedOffseason collects the signed packet at Orientation. I-9 identity documents verifiedOffseason verifies acceptable identity and work authorization documents in person. Payroll and direct deposit readyOffseason confirms direct deposit and payroll setup before site deployment.

Paid Training

Complete these paid onboarding trainings only after Offseason confirms that your background clearance is approved and training is unlocked. Finish the certifications before your in-person Orientation.

CPR/AED

Select a 4-hour Red Cross Adult and Pediatric First Aid/CPR/AED classroom course. Do not choose online-only or online + classroom.

Open Red Cross Classes

Reporter

Complete the California school personnel mandated reporter course and keep your completion confirmation.

Open Reporter Training

Harassment

Complete the 1-hour California nonsupervisory sexual harassment prevention training and save the certificate.

Open Harassment Training

Four Pillars SEL

Complete Offseason's 2-hour Four Pillars SEL course. Each pillar pairs a short animated intro with expanded mentor reading, checks, and reflection prompts so the framework becomes usable at site.

Open Four Pillars Course

Classroom Management

Complete Offseason's 2-hour block on classroom expectations, group transitions, student engagement, calm redirection, and repair language before Orientation.

Open Training Block Open Reference Card

Locked: Wait here until your coordinator confirms your background clearance and unlocks paid trainings.

Red Cross CPR/AED - classroom - 4 hoursComplete Adult and Pediatric First Aid/CPR/AED in person. Save your certificate and receipt. Mandated Reporter Training - 2 hoursComplete the school personnel training and keep confirmation. Sexual Harassment Prevention - 1 hourComplete the California nonsupervisory training and save the completion certificate. Four Pillars SEL Course - 2 hoursComplete the pillar intro videos, expanded readings, checks, and final reflection. This item checks off automatically when the course is finished. Classroom Management Block - 2 hoursComplete Offseason's classroom management block before Orientation. Certificates and receipts approvedOffseason reviews CPR, mandated reporter, harassment, internal training completion, and receipts.

Orientation

Attend the in-person campus Orientation after your paid trainings and certifications are complete. This is where we collect documents, review site readiness, and line up final expectations.

Bring to Orientation: Completed employment documents, I-9 identity documents, direct deposit information, receipts, and certificates or proof from your trainings.

Locked: Complete your paid training certifications and internal training blocks before Orientation.

Offseason Orientation attendedOffseason confirms attendance at the in-person campus session. Orientation packet completeEmployment documents, receipts, and available training proof have been collected at Orientation.

Site Ready

Finish by reviewing your assignment, joining the team intro, and receiving final site instructions.

Send Training Proof

Locked: Offseason must verify your orientation attendance, packet, I-9, payroll setup, TB result, and training proof before site deployment.

Site assignment reviewedReview your district, school site, sport block, schedule, and arrival instructions. Intro call scheduledConfirm your team introduction or onboarding meeting time. Ready for site confirmation receivedYour coordinator confirms you are cleared before you report to a school site.

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